Your inquiry form is one of the first touch points with potential clients, and having the right questions is key to attracting the right leads. In this post, I’ll share five must-have inquiry form questions for wedding professionals that will streamline your process and ensure you’re connecting with your ideal clients.

✨ Note: These must-haves are shared with Dubsado in mind as your CRM system. But even if you don’t use Dubsado, these are still great questions to ask yourself when refining your inquiry form!

Before you start booking calls, make sure your inquiry form includes these five essential elements to help you streamline your process and attract the right clients.

1. Are You Asking the Right Pre-Call Questions?

Think back to your last few inquiry calls—was there anything that surprised you? Maybe their budget was too low, their wedding party was massive, or they picked a venue you prefer to avoid.

Wouldn’t it have been helpful to know this before the call?

Consider adding questions that help pre-qualify leads, such as:

✅ What’s your estimated budget?

✅ What’s your wedding date?

✅ Where is your venue?

✅ How many guests are you expecting?

2. Are Your Most Important Questions Marked as Required?

If a question is crucial to your decision-making process, it needs to be required. Avoid back-and-forth emails by ensuring key details—like names, event dates, and locations—can’t be skipped.

3. Have You Set Up Field Mapping?

Dubsado allows you to automatically store client details—like their name, email, and phone number—in the right spots for future use. Proper field mapping means no more manual data entry and a smoother workflow down the line.

4. Are You Tracking Where Your Leads Are Coming From?

Want to know where your best inquiries are coming from? Set up project sourcing in Dubsado to track referrals and marketing efforts. Whether it’s Instagram, a vendor referral, or a past client, this insight helps you invest in the right marketing channels.

5. Do You Have a Thank You Message Set Up?

The moment a potential client submits their inquiry, they should get instant confirmation that you’ve received it. A customized thank-you message reassures them and sets expectations for when they’ll hear back from you.

These details can help you filter out mismatched leads and focus on clients who align with your services.

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Ready to Improve Your Inquiry Process?

Great! Remember your inquiry form is the gateway to booking dream clients, and these five must-have inquiry form questions for wedding professionals will help you refine your process. Whether you’re using Dubsado or another CRM, these must-have questions will help you save time, improve your client experience, and build a more efficient workflow.

Looking for more ways to streamline your workflows? Start implementing these changes today and see the difference in your bookings!